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Ministry Event Request
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Home
> Ministry Event Request
Ministry Event Request Form
*
Required
First Name
*
Last Name
*
Email Address
*
Home Phone
(
)
-
ext.
Mobile Phone
(
)
-
ext.
Name of Event
Church Hosting the Event
Who Will be hosting this event?
*
High Pointe Baptist Church
The Fellowship Church @ High Pointe
Other
If other, Who?
Event Coordinator
This information pertains to the person we can contact regarding any details to the event
Full Name
*
Home Phone
*
Work Phone
Cell Phone
Email
*
General Event Information
This information is regarding the event that you are planning.
Requested Date of Event
Choice #1
Choice #2
Time of Event
Starting Time
Ending Time
Is this event a (Please check as many as apply)
Community Event
Church Wide Event
Selected Group
Ministry or Committee who is Planning Event?
Please provide a detailed description of your event - Examples: 1. Youth Car Wash - to raise money for camp and Mission Trips for the Youth of High Pointe and TFC. 2. Ladies' Retreat - To bring the Ladies' of High Pointe and TFC along with any guests into a closer relationship with God and each other.
Where will the location of the event by held?
High Pointe
Other Location
If other, where? (Please give Place, Address & Phone#)
This section is to request advertising. You are required to give all pertinent information regarding your event in order for us to advertise. Please note that any ads or Artwork will be subject to the approval of the church staff.
Please advertise event in the bulletin
Start Date
End Date
Please adveritse event on the big screen before church service
Start Date
End Date
Please advertise event on our website
Start Date
End Date
Please advertise in the hallways of our church
Start Date
End Date
We Will Provide Ad and Artwork
Would like Church to Provide Ad and Artwork
Please make an announcement form the pulpit
Start Date
End Date
We Will Provide Ad and Artwork
Would like Church to Provide Ad and Artwork
Please Advertise in Tidbits (Upon approval)
Start Date
End Date
We Will Provide Ad and Artwork
Would like Church to Provide Ad and Artwork
Please advertise as a Press Release in Today Newspapers (In order to Choose this option, the event must be open to the community.)
Start Date
End Date
We Will Provide Ad and Artwork
Would like Church to Provide Ad and Artwork
Child Care
This section is to be filled out if you will need child care for your event. The church will only provide child care during regularly scheduled service times. We only provide child care for children 4 year old and younger.
Will you need Child care?
Yes
No
What time will you require child care?
Starting Time
Ending Time
Approximately how many children (4 years and younger) do you expect?
- Please Select One -
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
25
30
35
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45
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55
60
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95
100
Financial Responsibility
This section is to plan the financial responsibilties of the event. Approval for all funds spent from the churches budget must be approved first (by filling out a Purchase Order request) even if you have an approved budget amount for your event.
Who will be funding this event?
Will the funding be coming out of your committee's budget?
Yes
No
Will you be having fundraisers?
Yes
No
Please list some of the fundraisers that you are thinking about
Please not that a Ministry Event Request Form must be filled out for each fundraiser.
Audio Visual Needs
This section needs to be filled out for any equipment you may need for your event as well as someone to run the equipment. Although you make a request for the equipment, please know that it is on a first come first serve basis and the equipment may be in use by another ministry.
What type of equipment will you need? Please check all that apply.
Data Projector
DVD Player
VHS Player
Overhead Projector
Television
Portable Sound System
Microphone w/Cables
How Many
- Please Select One -
0
1
2
3
4
5
6
7
8
Mic Stands
How Many
- Please Select One -
0
1
2
3
4
5
6
What type of equipment will you need? (Please check all that apply.)
Drums
Electric Piano
Piano
Bass Amp
Music Stands
How Many
- Please Select One -
0
1
2
3
4
5
6
Direct Boxes
How Many
- Please Select One -
0
1
2
3
4
Set Up and Clean Up
This section pertains to set up, room requested and opening and closing the building.
When will you need to come and set up?
Set Up Time
Set Up Date
Room (s) Requested
Room 1AB
Room 2AB
Room 3 AB
Room 4AB
Room 5
Room 6
Room 7
Room 1C
Room 2C
Room 3C
Room 4C
Room 5C
Room 6C
Room 7C
CWC (Children's Worship Center)
SC/FH (Student Center/Fellowship Hall)
WC (Worship Center)
WCF (Worship Center Foyer)
Kitchen
South Parking Lot
Wet Parking Lot
How many Retangle Tables will you need?
- Please Select One -
0
1
2
3
4
5
6
7
8
How many chairs will you need?
- Please Select One -
0
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
85
90
95
100
110
120
130
140
150
160
170
180
200
How many round tables will you need?
- Please Select One -
0
1
2
3
4
5
6
7
8
9
10
Who will be in charge of cleaning and re-setting rooms?
Please note that there are diagrams to re-set each room and they must be followed.
Who will be opening the building? (must be approved)
Who will be closing the building? (Must be approved)
Click the Submit button to complete your request. Once your request has been received, the church office will send you a confirmation and will notify you once it has been approved. Please contact the church office if you have not heard anything within two business days.